Official Notice of Meeting provided today by RSL House

NOTICE OF MEETINGS

(a) (b) (c) 12 (a) (b) (c) The Secretary shall at least 14 days before any Annual or Ordinary general meeting (or as otherwise decided annually by the Committee) and at least 7 days before any Extra- ordinary general meeting, save and except a meeting of the nature dealt with in sub- clause (c) of this Rule, send in accordance with Rule 12 to each Member [excluding honorary members] at their postal, facsimile or electronic transmission address in the Sub-Branch register a notice of such meeting stating the time and the place where it will be held and the nature of the business that will be brought forward at such meeting. In lieu of written notice to each member, that a Sub-Branch may advertise the notice of meeting not less than 3 times in the 21 day period prior to the meeting, in the "Public Notice" section of the most widely distributed newspaper in the local municipality. Except that members who have lodged valid e-mail addresses must also be e-mailed a notice in the first week of that period. The accidental omission to give any notice as aforesaid to any member shall not invalidate any resolutions carried at an Annual, Ordinary or Extraordinary general meeting.

Also please note that under the 10C Rules only Life and Service members may vote on the topic at this Ordinary General Meeting as it does involve alterations to rules

Who can vote?

Members who are entitled to vote under the Rules have one vote only at an Ordinary General Meeting.

The Rules provide that:

• Service Members and Life Members are entitled to vote at Sub-Branch meetings.

• Affiliates may speak and vote on Sub-Branch matters, except on matters relating to alterations of the National or Branch constitutions and elections of Branch positions.

For an Ordinary General Meeting (OGM) under Branch Bylaw 10C, the quorum is:

Those Service Members, Life Members and Affiliates present at the appointed time, provided that the number of Service and Life Members who are not Sub-Branch Officers or Committee members exceeds the number of Sub-Branch Officers and Committee members present.

So as I read this as a layman we need to encourage all Service and Life members to attend our meeting and all non key committee members to Not attend to make the quorum achievable based on how many Service members regularly attend our events

Please note that according to RSL House (below) we are eligible to nominate 3 Delegates to the Conference - I believe a 75% vote of delegates is required to pass the change

David Jordan, Sunbury RSL Sub-Branch President

31/10/26 OGM Meeting notice